#Mail merge pdf#

and end points to the same number (which is the same as the active record)įileName:=('DocFolderPath').Value & '/' & _įileName:=('PdfFolderPath').Value & '/' & _įileFormat:=wdFormatPDF ' Export 'singleDoc' as a PDF with the details provided in the PdfFolderPath and PdfFileName fields in the MailMerge data = recordNum ' Limit the selection to just one document by setting the start. = recordNum ' Change the active record in the MailMerge to the 'recordNum' = wdLastRecordįor recordNum = 1 To ' Set 'recordNum' to 1 and start loop | second part defines end point for loop Macro) and name it 'MailMergeToPdf'ĭim masterDoc As Document, recordNum As Long, singleDoc As Document ' Create variables ('Post-it Notes') for later use Sub MailMergeToPdf() ' Mark the start of the Subroutine (i.e. = wdNextRecord ' otherwise go to the next active record LastRecordNum = 0 ' if so we set lastRecordNum to zero to indicate that the loop should end If >= lastRecordNum Then ' test if we have just created a document for the last record SingleDoc.Close False ' Close 'singleDoc', the variable 'singleDoc' can now be used for the next record when created ('PdfFileName').Value & '.pdf', _ĮxportFormat:=wdExportFormatPDF ' Export 'singleDoc' as a PDF with the details provided in the PdfFolderPath and PdfFileName fields in the MailMerge data OutputFileName:=('PdfFolderPath').Value & Application.PathSeparator & _ ('DocFileName').Value & '.docx', _įileFormat:=wdFormatXMLDocument ' Save 'singleDoc' as a word docx with the details provided in the DocFolderPath and DocFileName fields in the MailMerge data Set singleDoc = ActiveDocument ' Identify the ActiveDocument (foremost doc after running the MailMerge) as 'singleDoc'įileName:=('DocFolderPath').Value & Application.PathSeparator & _ False ' run the MailMerge based on the above settings (i.e. = ' Limit the selection to just one document by setting the start. = wdSendToNewDocument ' Identify that we are creating a word docx (and no e.g. = wdFirstRecord ' jump to the first active record (active = ticked in edit recipients)ĭo While lastRecordNum > 0 ' create a loop, lastRecordNum is used to end the loop by setting to zero (see below) LastRecordNum = ' retrieve the record number of the last active record so we know when to stop = wdLastRecord ' jump to the last active record (active = ticked in edit recipients)

Set masterDoc = ActiveDocument ' Identify the ActiveDocument (foremost doc when Macro run) as 'masterDoc' ' Please share freely while retaining attributionĭim masterDoc As Document, singleDoc As Document, lastRecordNum As Long ' Create variables ('Post-it Notes') for later use Sub MailMergeToPdfBasic() ' Mark the start of the Subroutine (i.e.

Mail merge